Vegan Women’s Market Registration, July 13, 2025

Registration Details & Policies: 

• Food Vendors: $160 (BWM EmpowerHer Member discount not applicable)

• Fee includes required $30 Temp Food Permit fee for the City of Boston

• All food and beverage vendors will need a one-day temporary permit to sell your products at the market, including pre-packaged foods. You will receive information about this process in your registration information if accepted

• Product Vendors (Non-Food): $110 non-member, $93.50 BWM EmpowerHER Member

• Types of Vendor Spots Available:

• 10 Outdoor, 10x10 Tent Live cooking/hot food vendor spots

• 27 Indoor, 6x6 packaged foods, bakers & non-food vendor spots

• Food Vendor Permit: A temporary Food Permit is required for all Food vendor types.

• Food Vendors must submit a Temporary Food Permit application to The Vegan Market no later than Friday, June 20.

• Any Food vendor that is not licensed in the City of Boston must also provide a copy of their license from the City/Town they are licensed in.

• Email all completed and Signed documents to theveganmarketma@gmail.com.

• Vendors that do not have a license are not permitted to participate.

• The Temporary Food Permit fee is already included in your market registration fee.

• Vendor fees are non-refundable if the permit is not obtained in time and your registration will be cancelled.

Set-up & Location Details:

• Table & Chair: Responsibility of Vendor

• Linens: Responsibility of Vendor

• Vending Space: 

  • Indoor Spots: 6x6; A/C, Wifi and electricity available

  • Outdoor Spots: 10x10, Tents Required, Minimum of 150lbs of weight required.

    • Live cooking Hot & Cold Food vendors permitted in Outdoor Vending Spots Only.

• Wifi: Guest Networks Available throughout The Speedway

• Electricity & Circuits: 

• All food vendors will indicate how many AMPs you’ll need for your space in the application.

• You are responsible for bringing all your own power cords, extra lighting needs, etc.

• Arrival/Load-in: 

• Vendors will use The Speedway’s parking lot for temporary parking & unload.

• Vendors will be pre-assigned an arrival time to alleviate congestion

• Long-Term Parking: Vendors will park next door at the Community Health Center

• Bathrooms: Indoor bathrooms located throughout The Speedway in Upper & Lower Courtyards

• ADA Accessible: Yes

• Trash On-Site: Yes, No large box dumping permitted, strict take-in/take-out policy will be enforced

• Recycling On-Site: Yes

• Compost On-Site: No

Pros & Cons:

Here are some Pros & Cons we’ve identified for you to consider if this opportunity is right for you.

PROs:

• The Speedway is a well-known local weekend spot to gather with friends and enjoy a beer at the on-site Notch Brewery.

• Easy load-in and load-out and flat terrain.

CONs:

• The Speedway is very outdoor centric. If weather is poor, foot-traffic will be effected

• If the weather is too poor, we may have to cancel outdoor vendor participation.

Market House Rules:

We expect all vendors to adhere and respect our House Rules:

• Vendors are expected to be polite and courteous to fellow vendors, customers, and market/venue staff. We’re here for a positive and fun time! If any issues arise during the market, we will figure it out together with maturity and team work.

• Vendors are expected to stay set up at the market for the entire duration of the market. If you happen to sell out of a product before the market ends, you’ll need to keep your set-up intact until a market staff member gives you the green flag to break down. This is so that unloading doesn’t get in the way of customers who are still shopping. It’s also to the benefit of your neighboring vendors - if the market starts to look lighter, customers are more likely to leave sooner. Please plan your stock accordingly to last the duration of the market.

• Vendors are expected to arrive for their set-up in a timely manner so they are ready to sell at the open time for the event.

• Vendors are expected to take responsibility for any damage done by them or their employees while vending with the Market.

How Your Vendor Fee Is Used:

We want to be open and honest about how we use your vendor fee. We always aim to put your fee to good use and ensure that our events are a success for your small business! Here are some ways we plan to use your vendor fee for this event:

• Paid and organic Online Marketing via Meta (Facebook & Instagram)

• Paid and Organic marketing via event calendar listings.

• Print Marketing and Promotional and Directional Signage.

• Labor costs for Staff.

• Event Decor and supplies.

• Required permitting needs.

• Investment in future initiatives.

Cancellation Policy:

We understand life events occur and plans change! Please review our cancellation policy thoroughly before applying to ensure this is the right opportunity for you.  

To cancel, you must notify BWM via e-mail at hello@Bostonwomensmarket.com by the following dates: 

• 100% refund: If notified at least 14 days before the date of the event.  

• 50% refund: If notified at least 13 days before the date of the event. 

• No refund: If notified 12 days or less before the date of the event.  

Bad Weather Event Cancellation Policy: 

If the event is cancelled due to inclement weather (rain, storms, heatwave, snow storms, etc.) you will receive a refund of your registration fee minus 15%.

Why are we charging a 15% fee? 

As you can imagine, a great deal of time, effort and money has already been spent well in advance of knowing we will need to cancel an event due to weather. Each time we have to cancel an event, we lose hundreds (sometimes thousands) of dollars that has already been spent on advertising and labor. Additionally, we have to re-do all our labor and marketing to re-advertise an event if it is moved to a new date. In order to help plug this large leak and keep us financially stable, we have decided to implement this new policy. This is not a decision that we have taken lightly. We personally know how important every dollar is to a small business. We hope you can understand why we have to implement this new policy. 

This new Bad Weather policy will apply to: 

• Events that have been cancelled and no rescheduled date can be established 

• If an event has been rescheduled to a new date, and you cannot participate in the new date