BWM at The Hayden Dec 3.jpg
BWM at The Hayden Dec 3.jpg

The Hayden Holiday Market, December 3

$75.00

Registration Details:

  • Registration Fee: $75 non-member, $63.75 EmpowerHER Member

  • Number of Participating Vendors: ~15

  • Table & Chairs: Vendors must provide their own set-up including tables, chairs, and linens. Rentals are not available.

  • Vending Space Size: 6’ x 4’

    • Space can accommodate a standard 6ft folding table and small rack or sign.

    • Cannot accommodate L-Shape set-up.

  • COI REQUIREMENTS:

    • All vendors must provide a Certificate of Insurance (COI) in order to participate in this opportunity, per property management requirements.

    • Send your COI to hello@bostonwomensmarket.com no later than Friday, November 7 with the following stated:

      • Certificate Holder: Hayden Campus LLC, c/o Lincoln Property Company, LLC 65 Hayden Ave, Lexington, MA 02421

      • Additionally Insured: Hayden Campus LLC, Lincoln Commercial Services, LLC

    • If we do not receive your COI before market day, you will not be allowed to participate in the market and no refund of your registration fee will be provided.

Location Details:

  • The Hayden Campus is home to big names like Takada, Lahey, and more. With hundreds of employees buzzing around every day, we can’t wait to bring our family of small businesses right to their doorstep for some holiday shopping!

  • The Market will be in the main lobby area leading to the main cafeteria on-campus.

  • The Market will be promoted to all Hayden Campus Employees via internal portals, newsletters, and promotional screens/signs.

  • This is a private market for Hayden Campus employees only. Do not promote this market publicly to your customers/audience.

  • The location is accessible with ramps, making it easy for carts and dollies.

  • Food & Drink: Lunch is available in the building at the Cafeteria for vendors to enjoy

  • AV & Electricity: Limited electricity is available. Please bring your own extension cord for use.

  • WIFI: Yes

  • Bathrooms: Indoor

  • Parking: Free on-campus parking

  • Con: This is the first time we are partnering with HealthPeak and popping up at The Hayden Campus. Therefore, we have no historical data on this opportunity.

How We Use Your Registration Fee:

At BWM, we want to be open and honest about how we use your vendor fee. We always aim to put your fee to good use and ensure that our events are a success for your small business!

Here are some ways we plan to use your vendor fee for this event:

  • Print Marketing and Promotional and Directional Signage

  • Labor costs for BWM Staff.

  • Event Decor and supplies.

  • Investment in future BWM initiatives.

Cancellation Policy

We understand life events occur and plans change! Please review our cancellation policy thoroughly before applying to ensure this is the right opportunity for you.

To cancel, you must notify BWM via e-mail at hello@Bostonwomensmarket.com by the following dates:

  • 100% refund: If notified at least 12 days before the date of the event.

  • 50% refund: If notified at least 11 days before the date of the event.

  • No refund: If notified 10 days or less before the date of the event.

Bad Weather Event Cancellation Policy:

If the Boston Women’s Market team cancels an event due to inclement weather (wind, rain, storms, heatwave, snow storms, etc.) you will receive a refund of your registration fee minus 15%. Table & Chair rental fees will be refunded 100%.

Why are we now charging a 15% fee?

As you can imagine, a great deal of time, effort and money has already been spent well in advance of knowing we will need to cancel an event due to weather. Each time we have to cancel an event, BWM loses hundreds (sometimes thousands) of dollars that has already been spent on advertising and labor. Additionally, we have to re-do all our labor and marketing to re-advertise an event if it is moved to a new date. In order to help plug this large leak and keep us financially stable, we have decided to implement this new policy. This is not a decision that we have taken lightly. We personally know how important every dollar is to a small business. We hope you can understand why we have to implement this new policy.

This Bad Weather policy will apply to:

  • Events that have been cancelled and no rescheduled date can be established

  • If an event has been rescheduled to a new date, and you cannot participate in the new date