Biogen Holiday Market, December 16

Registration Details:

• This opportunity is open to EmpowerHer Members Only.

• Registration Fee: $80 (no additional member discount)

• Number of Participating Vendors : ~15

• Table & Chairs: (1) 6ft table and (2) chairs to be provided for you

• Vending Space Size: 6’ x 6’

  • L-shapes with (2) 6ft tables cannot be accommodated

  • Small L-shapes with (1) 4ft table & (1) 6ft table can be accommodated

  • Small racks/shelves can be accommodated

• Raffle: We will be hosting a raffle and ask each participating vendor to contribute one item of their choice.

  • Shoppers will receive 2x tickets for attending the market. Shoppers will receive an additional ticket for each purchase they make with a vendor.

  • We recommend contributing an item value of no more than $25; No large gift baskets please!

The Location

• BWM has been partnering with the Biogen’s Women’s Innovation Network since 2019 to support local, women-founded businesses.

• The Market will be promoted to all Biogen Employees on the Cambridge campus via internal portals, newsletters, and promotional screens/signs.

• This is a private market for Biogen employees only. Do not promote this market publicly to your customers/audience.

• The location is accessible with ramps and elevators, making it easy for carts and dollies.

• Food & Drink: Lunch Vouchers will be provided courtesy of Biogen for each vendor.

• AV & Electricity: Limited electricity is available. Please bring your own extension cord for use.

• WIFI: Yes

• Bathrooms: Indoor

• Parking: Paid parking at the Green, Blue and Yellow Kendall Square Garages (~$48).

  • We recommend pre-booking a parking spot via Spot Hero for discounted parking rates.

• Con: Parking fees in Kendall are not cheap, ranging $48-$60 for the day. Parking validation is not available.

Virtual Market Participation:

• In addition to the in-person Market, your business will be featured in a special Virtual Market which we will create and distribute to Biogen Employees!

• Participating vendors will be required to offer a special/promotion for employees (Ex: 15% off your online order with code BIOGEN at check-out.)

• If accepted, you will provide your details for the Virtual Market at registration.

• BWM and Biogen do not ship your goods or capture sales on your behalf. Customers are driven to the URL you will specify at registration for purchases.

Our Application Process:

• If your application is accepted: You will received registration information to secure your spot for each unique vending opportunity you apply for by the notification date specified.

• If your application is waitlisted: You will be notified in the order in which your application was received if a spot becomes available.

• How To Add Yourself To The Waitlist: We encourage you to still submit an application even if the Due date has passed! If you have applied after the Application Due Date, you will automatically be added to our waitlist and we you reach out if a vendor spot becomes available due to cancellations.

How We Use Your Vendor Fee:

At BWM, we want to be open and honest about how we use your vendor fee. We always aim to put your fee to good use and ensure that our events are a success for your small business!

Here are some ways we plan to use your vendor fee for this event:

• Paid and Organic Online Marketing efforts

• Print Marketing and Promotional and Directional Signage

• Pre-event planning and management

• Labor costs for BWM Staff

• Event Decor and supplies

• Investment in future BWM initiatives

Our Cancellation Policy:

We understand life events occur and plans change! Please review our cancellation policy thoroughly before applying to ensure this is the right opportunity for you.

To cancel, you must notify BWM via e-mail at hello@Bostonwomensmarket.com by the following dates:

• 100% refund: If notified at least 12 days before the date of the event.

• 50% refund: If notified at least 11 days before the date of the event.

• No refund: If notified 10 days or less before the date of the event.

• Registrations are non-transferrable to other Market dates or activations.

Bad Weather Event Cancellation Policy:

• Cancellation Before The Event Date: If the Boston Women’s Market team cancels an event due to inclement weather (wind, rain, storms, heatwave, snow storms, etc.) before the event date, you will receive a refund of your registration fee minus 18%. Table & Chair rental fees will be refunded 100%. Registration is non-transferrable to other market dates.

• Cancellation Day-Of Event: If the Boston Women’s Market team cancels an event due to inclement weather the day-of the event (wind, rain, storms, heatwave, snow storms, etc.) you will receive a 50% refund of your registration fee. Table & Chair rental fees will be refunded 100%.

Why are we now charging a 18% fee?

As you can imagine, a great deal of time, effort and money has already been spent well in advance of knowing we will need to cancel an event due to weather. Each time we have to cancel an event, BWM loses hundreds (sometimes thousands) of dollars that has already been spent on advertising and labor. Additionally, we have to re-do all our labor and marketing to re-advertise an event if it is moved to a new date. In order to help plug this large leak and keep us financially stable, we have decided to implement this new policy. This is not a decision that we have taken lightly. We personally know how important every dollar is to a small business. We hope you can understand why we have to implement this new policy. Registrations are non-transferrable to other Market dates or activations.

This Bad Weather policy will apply to:

• Events that have been cancelled and no rescheduled date can be established

• If an event has been rescheduled to a new date, and you cannot participate in the new date